Exporting a transcript

Download transcripts in multiple formats for record-keeping, compliance, or sharing. Prospo supports DOCX, JSON, and the original VTT file from Microsoft Teams.

Available export formats

FormatBest for

DOCX

Sharing as a Word document; formatted with speaker names and timestamps

JSON

Technical use or integration with other systems; contains the full structured transcript data including speaker mapping

VTT

The original WebVTT file from Microsoft Teams; compatible with video players that support subtitle tracks

How to export

1. Open the meeting record
2. In the Transcription panel, locate the recording you want to export the transcript for
3. Click the Download button next to the transcript
4. Select your preferred format

The file downloads immediately to your browser's default download location.

DOCX transcript format

The Word document export includes:

• The meeting title as a heading
• Each speaker turn formatted as: Speaker Name [HH:MM:SS]: spoken text
• Speaker names resolved to actual attendee names (not generic labels)

Notes on file names

Downloaded transcript files are named using the format:
DDMMYY-meeting-title-TRANSCRIPT-{number}

For example: 270526-Client-Review-TRANSCRIPT-1.docx